Poster Competition - FAQs

13 - 14 July 2020
Manchester Central

Poster Competition - FAQs


Who are the judges?

Our judges have been selected from the Patient Safety Awards Judging Panel. During the Patient Safety Congress, our audience will judge from the category winner selection to choose the Overall Patient Safety Poster Competition Winner.

When is the judging taking place?

The judging is taking place from 6th May – 13th May. Category winners will be announced prior to the event on Monday 3rd June.

What are the judges looking for?

In every category, judges are looking for well-presented posters that describe clear, well-evidenced projects with the ultimate goal of delivering tangible improvements in patient safety. Please view the category list for more information regarding each individual category.

If my poster is chosen to be recognised for display, when and how will I be notified?

An email will be sent out to the lead contact person in the week commencing 6th May to inform you that your project has been successfully recognised for display and this will also provide the next steps.

If my poster is not chosen for display, when and how will I be notified?

An email will be sent out to the lead contact person in the week commencing 6th May to inform you that your poster has been unsuccessful and therefore we will not be displaying the poster on the day.

If I am unsuccessful, will I receive feedback as to why it didn’t meet the criteria?

No, in view of the number of entries we receive, we will be unable to feedback why your poster was unsuccessful.

Attending the event

My poster has been Recognised for Display, I would like to attend the event, is there a discount?

Yes, you, your colleagues and anyone else in your organisation are eligible for a reduced rate of £299 for the two-day Congress. This rate is only available up until the 1st June. To take advantage of this discount please contact Kresh Selmani on 020 7608 9059 or Please note that this price cannot be used retrospectively.

Does the discount rate on a 2 day pass expire?

Yes, passes must be booked by 1st June.

Who is eligible to use the discount?

Anyone from the organisation that entered the poster competition and has had their entry Recognised for Display. Please note that this price cannot be used retrospectively. 

At the event

If I missed the deadline to send you the PDF and I want to print my own poster, can I bring it on the day to display?

No, unfortunately we cannot accept any posters on the day so you will not be permitted to put your poster up if you do not meet the previously specified deadlines for submitting.

Do I have to stand at my poster during breaks at the event?

No, your poster will include contact information or website details so that if anyone wishes to find out more, they can contact you.

Where will the posters be displayed?

Posters will be displayed in exhibition hall at Patient Safety Congress 2019. Each poster will be displayed within their category.

Is there anywhere else that the posters can be viewed?

Yes, all posters will also be available to view in the PDF format in the event app which will be available to download.

Winner announcements

How many winners are there?

There will be 10 category winners, 1 for each category selected prior to the event. During the congress, the audience will vote for the Overall Patient Safety Poster Competition Winner.

When and how will the category winners be announced?

An email will be sent in the week commencing Monday 3rd June to announce the category winners.

When will the Overall Patient Safety Poster Competition Winner be announced?

During the Congress. Timing will be confirmed.

Post Event

Are we allowed to take the printed posters after the event?

Yes, you can take your posters from the exhibition between 14:00 –15:30 on Wednesday 3 July. Please note that the exhibition will be closed to attendees from 15:30 onwards. Any posters that are still in the space after this time will be recycled.

If I need to leave before this time, can I take my poster with me?

No, all posters must remain in place until 14:00 on Wednesday 3rd July. If you need to leave the event before this time, please contact Lucy Gavan to discuss your situation.

If I want to take my poster back, will you supply poster boxes?

No, please ensure that you bring something to transport your poster in as we will be unable to supply you with anything suitable.

If I don’t take my poster at the end of the event, what will happen to it?

All posters not collected by 15:30 on the 3rd of July will be recycled.

If I’m unable to collect my poster in person, can you post it to me?

Unfortunately, in view of the volume of posters that we are displaying, we’ll be unable to post any posters that are not collected on the day. Any posters left unclaimed by 15:30 on the 3rd of July will be recycled.

If the FAQs have not answered your questions please contact Lucy Gavan who will be happy to help.

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